Now, when readers open the document, they can use the collapsed headings like a table of contents – choose the section they want to read and click the triangle to expand it. Then, on the HOME tab, click the Paragraph dialog box launcher, and check Collapsed by default. Select all the headings you want to collapse. When you are deciding how you want readers to navigate the document, you can lay it out with collapsible headings in mind.įor example, if you are designing the document to be read on a computer, you can collapse all the headings by default. Or, you can click and drag a section to a new location. While you are editing a document, you can select one or more collapsed headings to quickly Copy, Move, or Delete whole sections. When you add a heading style, you add an outline level to the paragraph.Īnd when you do that the triangle appears and you can collapse the heading.Ĭollapsible headings are great for helping you read a document, but they can also be a time-saver when you are writing. To change that, choose one of the heading styles. In this case, the writer added formatting to make it look like a heading, but as you can see in the Styles gallery, it's still formatted as Normal. If you can't collapse a heading, it's either because you are using an earlier version of Word – it only works in Word 2013 – or the headings aren't formatted using one of the built-in heading styles. If you want to see all the text, click Expand All Headings. And click it again to collapse the section. To expand a section, click this triangle.
The collapsed headings become something like a table of contents.
Now with all the body text out of the way, it's easier to browse through the document. Right-click a heading, click Expand/Collapse, and click Collapse All Headings. Here's a handy trick you can use when you're having trouble navigating a large document.
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